The Lakeshore Chapter of the Project Management Institute

Annual General Meeting, June 16, 2003 @ 2015 hrs ET

MINUTES

John Gaston, Chairperson:

In accordance with the Bylaws of the Chapter I will be presiding as Chairperson over the Annual General Meeting tonight.

We welcome guests to the meeting tonight, but only PMI Lakeshore Members are eligible to take an active part in this meeting.

The voting throughout the meeting will be by a raise of hands.

I will now call on Ravi Chari, Director of Membership, to report on the Quorum of the meeting.

Ravi Chari, Director Membership

The current membership of the PMI Lakeshore Chapter is 687 members. The number of members represented tonight is 33 present and 4 by proxy for a total of 37 members. All members represented here tonight have been checked against the current membership list.

Also, in order to be legally constituted proper notice of the meeting must be given. I hereby report/certify that proper notice was given for this general meeting of members.

John Gaston, Chairperson:

Quorum is achieved with a minimum of 25 members represented at the meeting. I hereby declare that this meeting has quorum.

The purpose of this meeting tonight is to:

• Accept the minutes from our last AGM, November 25, 2002?
• Provide an Introduction to the Lakeshore Chapter
• Present Board report outs
• Present Membership Survey 2003
• Recognize the 2003 Volunteers and Sponsors

After conclusion of tonight’s business we intend to adjourn the meeting until September 8, 2003 at which we will present the Financials and Audit report.

John Gaston, Chairperson:

Do I have a motion to accept the Minutes from November 25, 2002 AGM?

Diana Miret, Member in Good Standing:

I move that the minutes from November 25, 2002 AGM be accepted by the membership.

Ed Kilner, Member in Good Standing:

I second the motion

John Gaston, Chairperson:

We will now vote on the motion (those in favour, those opposed, those abstaining)

- those in Favour = majority
- those Opposed = none
- those abstaining = minority

I declare the motion carried

I would like to move on to the presentation of the Introduction of the Lakeshore Chapter and the Board report outs.

(see presentation for report and membership survey action plan)

John Gaston, Chairperson:

Do I have a motion to accept the Introduction and Board Report outs?

David Brady, Member in Good Standing:

I move that the Introduction and Board Report outs be accepted by the membership.

Leyton Collins, Member in Good Standing:

I second the motion

John Gaston, Chairperson:

We will now vote on the motion (those in favour, those opposed, those abstaining)

- those in Favour = majority
- those Opposed = none
- those abstaining = minority

I declare the motion carried

I would like to move on to the recognition of the 2003 Volunteers and Sponsors.

(see presentation)

Is there anymore business from the floor to be conducted tonight? This concludes the business for the meeting tonight.

John Gaston, Chairperson:

Do I have a motion to adjourn this meeting until September 8, 2003 at which time the Financials and Audit report will be presented?

Riaz Merchant, Member in Good Standing:

I move that the meeting be adjourned till September 8, 2003.

John McVey, Member in Good Standing:

I second the motion

John Gaston, Chairperson:

We will now vote on the motion (those in favour, those opposed, those abstaining)

- those in Favour = majority
- those Opposed = none
- those abstaining = minority

I declare the motion carried

The meeting adjourned until September 8, 2003.