The Lakeshore Chapter of the
Project Management
Institute
Annual General Meeting
March 29th, 2005 at 20:00 hrs ET
MINUTES
Ram Sriram, Chairperson:
I will be presiding as Chairperson over the Annual General Meeting tonight.
We welcome guests to the meeting tonight, but only PMI Lakeshore Members are eligible to take an active part in this meeting.
The voting throughout the meeting will be by a raise of hands except during the Election at which time you will cast a ballot.
Gillian Prieur, Secretary-Treasurer:
The current membership of the PMI Lakeshore Chapter is 1000 members. The number of members represented tonight is 39 present and none by proxy for a total of 39 members. All members represented here tonight have been checked against the current membership list.
Also, in order to be legally constituted proper notice of the meeting must be given. I hereby report/certify that proper notice was given for this general meeting of members.
Ram Sriram, Chairperson:
Quorum is achieved with a minimum of 25 members represented at the meeting. I hereby declare that this meeting has quorum.
The purpose of this meeting tonight is to:
- Accept the minutes from our last AGM, March 8, 2004 and the May 10, dinner meeting
- To receive the report of the Board and Management.
- To elect the 2005 Board of Directors
Note: The 2004 Audit Report will not be ready for March 29, 2005, so this meeting will be adjourned and concluded at a Dinner Meeting after the Auditor makes the report available to the Board.
Ram Sriram, Chairperson:
Do I have a motion to accept the Minutes from the March 8, 2004 and May 10, 2004 AGM?
Samer Rahwanji, Member in Good Standing:
I move that the minutes from March 8, 2004 AGM be accepted by the membership.
Kiron Bondale, Member in Good Standing:
I second the motion
Ram Sriram, Chairperson:
We will now vote on the motion (those in favour, those opposed, those abstaining)
- those in favour = 30
- those opposed = 0
- those abstaining = 0
I declare the motion carried
I would like to move on to the presentation of the Board report outs.
(see presentation)
Ram Sriram, Chairperson:
Do I have a motion to accept the Board Report outs?
Anne Milochik, Member in Good Standing:
I move that the Board Report outs be accepted by the membership.
Gale Ryckman, Member in Good Standing:
I second the motion
Ram Sriram, Chairperson:
We will now vote on the motion (those in favour, those opposed, those abstaining)
- those in favour = 31
- those opposed = 0
- those abstaining = 0
I declare the motion carried
I would like to move on to the 2005 Election of the Board of Directors and would ask John Gaston, Past-President to now conduct the election process
John Gaston, Past-President:
The candidates currently nominated for Director positions are listed on the Handout
There are nine Director positions up for election and we have ten candidates.
To be eligible to vote you must be a Lakeshore Chapter member in good standing. All eligible members have been issued a Ballot with the candidates listed and a handout with candidates and their bios.
The vote will be by ballot and you are asked to vote for no more than nine candidates by marking an X in the box to the left of the candidates name on the ballot. Any mark other than an X will not be accepted. If you spoil the ballot you can exchange it by bringing me the spoiled ballot. If you vote for more than nine candidates you ballot is spoiled and you will have to exchange it. By bringing me the spoiled ballot.
(members deposit ballots into ballot box)
I have asked Pappur Shankar to assist with the election process. I would like to ask for a volunteer to observe the counting of the ballots. Irfan Shariff, member in good standing has volunteered.
(go count the votes)
Ram Sriram, Chairperson:
While the votes are being tallied I would like to take this time to recognize our volunteers and sponsors for 2004.
John Gaston, Past-President
We have tallied the votes and the results are:
Total Ballots cast = 39
Spoiled Ballots = 1
Candidate - Votes Received
Angelo Baratta - 37
Joseph Zielinski - 37
Kiron Bondale - 37
John Beamish - 36
Gillian Prieur - 35
Ram Sriram - 33
Richard Birchall - 32
Gale Ryckman - 32
Sudesh Kothare - 27
Samer Rahwanji - 23
Your Directors for 2005 are:
Angelo Baratta
Joseph Zielinski
Kiron Bondale
John Beamish
Gillian Prieur
Ram Sriram
Richard Birchall
Gale Ryckman
Sudesh Kothare
John Gaston (Past President)
The next steps for the elected Directors will be to convene a meeting ASAP (target is within two weeks) and decide on Director terms, have the Directors will serve a 1 year term and half will serve a 2 year term. The Directors will also elect from among themselves a President, Senior Vice President, Secretary, and Treasurer.
If Ram Sriram is elected as a Director then John Gaston will remain on as Past President
Ram Sriram, Chairperson:
Is there any more business from the floor to be conducted tonight?
No further business
Ram Sriram, Chairperson:
This concludes the business for the meeting tonight.
Do I have a motion to adjourn this meeting until the first Dinner Meeting after the audit report has been made available to the Board of Directors by the Auditor?
Kris Krishnan, Member in Good Standing:
I move that the meeting be adjourned.
Kiron Bondale, Member in Good Standing:
I second the motion
Ram Sriram, Chairperson:
We will now vote on the motion (those in favour, those opposed, those abstaining)
- those in favour = 31
- those opposed = 0
- those abstaining = 0
I declare the motion carried
The meeting is adjourned until the first Dinner Meeting after the audit report has been made available to the Board of Directors by the Auditor.
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